Theo Koopman

Virtual Assistant after hours


Hi. Nice of you to visit my website. My name is Theo Koopman. Over the years I have followed quite a few different studies, from Management, Economy and Law to Psychology and Communication, and I have worked in a variety of fields, such as credit management, project management, sales, planning and quality management. This has given me a comprehensive body of knowledge and experience that I like to apply in my life and work.


As Virtual Assistant after hours, I can help you with structural or occasional jobs you need to get done, even overnight or in the weekend.

I am available to assist you on freelance or project basis.

If there is anything I can do for you or if you have any questions, please contact me. I look forward to make your acquaintance.

Got something to say?

Every text has its own demands. The right lay-out, the right tone, the right time and the right place. Clear and formal or more visual and imatinative. With illustrations or other graphics, or not. When I know what you want to say, I can write it for you.

I can write just as easily in Dutch as in English, so either is no problem. I can also translate texts for you from Dutch to English or the other way around.

What can I do for you?

  • Writing, lay-out, assessment and editing of:
    • Presentations
    • Correspondence
    • Speeches
    • Reports
    • Letters
    • Project Plans
    • Investment Plans
    • Newsletters
    • Web Texts
    • Offers and Quotations
    • Templates
  • Translations Dutch < -> English
  • Transcription of recordings (e.g. minutes)

A project

A project is a set of activities outside of normal business operations aiming to realise something new for a clear client within clear frameworks (time, money, resources).

The occasion is always a problem or an opportunity; the project is the solution or development thereof.

There are many things to take into account when starting a project: the backgrounds; the objectives; the result; the way in which that result will be achieved; who are involved; the means; budget and coverage plan. This must be clear to yourself, to your client, to the project team, and to any third parties such as investors or funds when it comes to an investment plan or a social or cultural project for which you are looking for sponsors.

What can I do for you?

  • Preliminary research
  • Planning
  • Organisation
  • Writing of project plan
  • Project support
  • Project management

Administrative Support

Good administration is crucial for your business operations, so that you always know where you stand. This is also important for the settlement of your legal administrative and tax obligations.

In the daily hustle and bustle, the administration often is not your priority. You are too busy with your business activities and you actually do not have the time, and maybe even an aversion, to take care of the administrative burden that comes with running a business.

What can I do for you?

  • Setting up and maintaining an online administration
  • Entry of invoices and other data
  • Collect and register receipts
  • Make and send invoices
  • Set up accounts receivable management
  • Execute accounts receivable management

Secretarial Support

Secretarial tasks range from maintaining your agenda and organising your emails to creating or working out presentations or booking your ticket.

Sometimes, there just doesn't seem to be enough time to get all that work done. Then it's good to have someone behind you who can take care of it for you.

What can I do for you?

  • Manage apointments and agenda
  • Online research
  • Find and order products online according to specification (available budget, time/place, seize, quality)
  • Searching and booking of hotels, restaurants, travel arrangements
  • Prepare and apply for visa
  • Create and order business cards online
  • Create and order brochures and flyers online
  • Handling of requests for information, complaints
  • Create PowerPoint presentations
  • Producing handouts for presentations and seminars
  • Archiving of documents in the cloud (Google Drive, Dropbox, OneDrive, enz.)
  • Manage and update contact information
  • Manage email (answering, organising)

Website building & maintenance

If you have a business, you need to have a website. That does not necessarily have to be a complicated site, but it does have to be maintained and updated continuously. On occasion, you may need a special action or landing page for a temporary action or event. Such a page needs to be online quickly, must be recognisable and get you leads. If you're not good at these things or don't have the time to do it, I can do it for you and build you a website or page in WordPress, that looks good on every device.

What can I do for you?

  • Build websites in WordPress
  • Maintain your WordPress website
  • Update WordPress website (version, plugins, FAQs)
  • Build action pages, sales pages, landing pages in WordPress
  • Format, check and edit web text
  • Write and publish blogs

Social Media

Social media, such as Facebook, Twitter, LinkedIn, Snapchat and blogs, are platforms that can be utilised to increase and maintain brand awareness, promote services and products, highlight offers and special promotions, elicit responses and purchases, and to keep relations and interested parties informed and committed to you.

What can I do for you?

  • To create and maintain social media accounts, such as profiles, corporate pages, groups and communities
  • To manage social media accounts, such as replying to and moderating reactions
  • Writing, planning and posting of blogs and articles

Office Support

There is a host of other tasks that need to be done, that often come up suddenly, en for which there just isn't enough time. I list these under the title 'office'. For presentations, databases or report, I'm at your service to support you.

What can I do for you?

  • Create presentations (e.g. in PowerPoint)
  • Create databases
  • Create lists (e.g. in Excel)
  • Create reports and spreadsheets from raw data
  • Data entry
  • Data and information analysis
  • Email management
  • Create templates